Vacancies in the Department of Refugees – Job Advertisement No. 001 of June 2024
Applications are invited from qualified Ugandan Nationals to fill the under listed vacant positions available in the Office of the Prime Minister under the Department of Refugees Management.
| SN | VACANT POSITION | NUMBER OF VACANCIES | STATION | REFERENCE NUMBER |
| 1. | Refugee Status Interviewing Officer | 05 | Kampala | 001/RD/2024 |
| 2. | Registration Officer | 02 | Adjumani/Hoima Desks | 002/RD/2024 |
| 3. | Procurement Officer | 01 | Kampala | 003/RD/2024 |
| 4. | Protection Officer (Legal) | 01 | Kampala | 004/RD/2024 |
| 5. | Assistant Registration Officer | 02 | Mbarara/Adjumani | 005/RD/2024 |
| 6. | Assistant Logistics/ Supply Assistant | 02 | Mbarara/Arua | 006/RD/2024 |
| 7. | Assistant Settlement Commandant | 04 | Adjumani/Arua/Hoima | 007/RD/2024 |
| 8. | Assistant Community Services Officer | 01 | Arua | 008/RD/2024 |
| 9. | Assistant IT Officer | 01 | Adjumani | 009/RD/2024 |
| 10. | Secretary | 01 | Arua | 010/RD/2024 |
| 11. | Office Assistant | 01 | Arua | 011/RD/2024 |
Applications should be addressed to the Permanent Secretary, Office of the Prime Minister, P.O. Box 341, KAMPALA.
All application letters should include; Copies of Academic Certificates, Record of experience, detailed Curriculum Vitae(CV), Personal Contact addresses e.g. phone contacts, e-mail addresses, and a recent passport photograph of the applicant and contacts of three referees. The applicant should be a person of high moral character and integrity, willing to work in remote rural settlements and should apply for only one (1) Post.
All applicants must quote the Reference Number of the post advertised, indicate the reference number on the top left hand side corner of the application letter, envelop, seal it and submit the application to the Human Resource Management Department, Open Registry 3rd Floor, Office of the Prime Minister.
Only Certified Transcripts and Certificates will be considered.
Closing date for receiving applications is Friday 5th July, 2024 at 5.00 pm.
Applicants should access the details of each post including person and job specifications from the OPM Website at www.opm.go.ug. Or Office of the Prime Minister Headquarters,1st Floor Notice Board or from all Regional Refugee Desks.
Applicants who shall not hear from the Office of the Prime Minister, on completion of the selection exercise should consider themselves unsuccessful.
All services in relation to this recruitment are free of charge and equal opportunity is given to all qualified applicants.
DETAILED JOB SPECIFICATIONS AND JOB DESCRIPTIONS FOR THE VACCANT POSTS AT THE OFFICE THE PRIME MINISTER DEPARTMENT OF REFUGEES
POST : REFUGEE STATUS INTERVIEWING OFFICER
AGE : 23 – 45 YEARS
REPORTS TO : PRINCIPLE SETTLEMENT COMMANDANT
DURATION : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
LOCATION : KAMPALA
NUMBER OF POSTS : 05
MINIMUM QUALIFICATIONS
Applicants should be Ugandans holding an honors Degree in law or Political science or Social Science or Social Work and Social Administration.
- Post Graduate Diploma in the related field shall be added advantage.
- Should have computer knowledge (Microsoft Word and Excel)
DUTIES:
- Conduct country of origin information gathering relating to given Asylum seekers.
- Conduct comprehensive interviews for asylum seekers and assess their situation.
- Profile and refer persons with Special needs.
- Compiling and organize asylum seeker interviews records for REC/RAB
- Perform any other official duties assigned by senior management.
POST : PROTECTION OFFICER (LEGAL)
AGE : 21 -45 YEARS
DURATION : 05 MONTHS
SALARY SCALE : PROJECT SCALE
REPORTS TO : PRINCIPAL SETTLEMENT OFFICER
LOCATION : KAMPALA
NUMBER OF POSTS : 01
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicant should be a holder of Bachelor’s Degree in Law from a recognised University.
A post graduate diploma in Legal practice is a MUST
Two (2) years relevant working experience.
DUTIES
The incumbent will be responsible to the Principal Settlement Officer while performing the following duties
- Provide legal advice/counsel on refugee protection.
- Provide legal assistance and follow up refugee cases in courts of law.
- Liaise with head of registration on related complaints.
- Conducts regular prison visits in Kampala and its environs to assess protection needs and concerns of refugees under custody.
- Support OPM/DoR field offices on legal matters affecting refugees.
- Perform other duties assigned from time to time.
POST : REGISTRATION OFFICER
AGE : 23 -45 YEARS
DURATION : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORTS TO : THE SETTLEMENT COMMANDANT
LOCATION : ADJUMANI/HOIMA DESKS
NUMBER OF POSTS : 02
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicants should be Ugandans holding an honours Degree in Information Technology or Computer Science or Social Sciences or Economics or Statistics or Social Work and Social Administration,
WORK EXPERIENCE
Suitable candidates should have two years relevant working experience. Knowledge of Refugee Information Management Systems shall be added advantage.
DUTIES
- Reports to Protection Officer
- Document and Register Asylum seekers and Refugees using authorized Registration system.
- Enter and update new birth and death registration.
- Handle registration related complaints.
- Update of Refugee Status documents as advised by REC/ RAB
- Perform any other duty assigned
POST : PROCUREMENT OFFICER
AGE : 25 – 35 YEARS
DURATION OF EMPLOYMENT : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORT TO : COMMISSIONER FOR REFUGEES
LOCATION : KAMPALA
NUMBER OF POSTS : 01
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicants should be Ugandans holding an honours Degree in Procurement and Supply chain Management or Degree in Procurement and Logistics Management from a recognised University. A CIPS qualification shall be added advantage.
WORK EXPERIENCE
Three years working experience is a pre-requisite for this position.
DUTIES
- Manage procurements of all goods and services for the Department of Refugees
- Raise, place and follow up purchase orders with suppliers in accordance with UNHCR and PPDA guidelines.
- Liaise with the user Sections in the development and management of contracts
- Prepare and issue approved contract documents
- Secretary of the DoR Contracts Committee.
- Prepare and manage DoR procurement plan
- Responsible for the DoR procurement records and archives
- Any other duty assigned by the supervisor
POST : ASSISTANT REGISTRATION OFFICER
AGE : 23 TO 35 YEARS
DURATION : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORT TO : REGISTRATION OFFICER
LOCATION : MBARARA & ADJUMANI
NUMBER OF POSTS : 02
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicant should be a holder of an honours Degree in Information Technology or Computer Science or Social Sciences or Economics or Social Work and Social Administration but with computer knowledge (Micro soft word and Excel).
DUTIES
- Reports to Registration Officer
- Assist the Registration Officer Registration of asylum seekers and Refugees
- Responsible for compiling, updating refugees transfer and referrals.
- Support distribution of Relief supplies to refugees by partners
- Handle other duties as assigned from time to time by the supervisor.
POST : ASSISTANT LOGISTICS/ SUPPLY ASSISTSNT
AGE : 25 – 35 YEARS
DURATION : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORT TO : THE PROGRAM OFFICER
LOCATION : MBARARA & ARUA
NUMBER OF POSTS : 02
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicants should be a holder of an honours Degree in Stores Management or Supply Chain Management or Business management (BBA) from a recognised a recognised University. A certificate in professional supplies and logistics management studies shall be an added advantage. Applicant must have a minimum of two years working experience
DUTIES
- Reports to the Program Officer
- Responsible for the receipt and release of goods from the store on authorization
- Maintain an up dated inventory of assets and property under the Desk
- In charge of stock taking of all government assets and property under the desk
- Ensure security of all property under custody
- Compile fuel consumption reports
- Perform any other duty assigned from time to time
POST : ASSISTANT SETTLEMENT COMMANDANT
AGE : 23 – 35 YEARS
DURATION : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORTS TO : SETTLEMENT COMMANDANT
DUTY STATION : ADJUMANI, HOIMA & ARUA
NUMBER OF POSTS : 04
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicants should be a holder of an honour’s degree in Social Work and Social Administration or Bachelors of Social Sciences or Bachelors of Development Studies or Bachelor of Community Psychology from a recognised University.
DUTIES
- Assist the Settlement Commandant in managing a refugee settlement.
- Assist the Settlement Commandant in the reception and settlement of Refugees
- Assist the Settlement Commandant in coordination of partners.
- Assist the Settlement Commandant in counselling asylum seekers and refugees
- Handle any other duties as may be assigned by the supervisor.
POST : ASSISTANT COMMUNITY SERVICES OFFICER
AGE : 23 – 35 YEARS
DURATION : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORTS TO : COMMUNITY SERVICES OFFICER
DUTY STATION : ARUA
NUMBER OF POSTS : 01
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicants should be a holder of an honour’s degree in Bachelor of Social Sciences or Social Work and Social Administration or Bachelor of Community Psychology from a recognised University.
DUTIES
- In charge of community services in the settlement handling child protection, counselling, vulnerable and providing / linking assistances to persons with specific needs
- Liaises with partners regarding community services issues that affect the refugees.
- Liaise with partners and Government Ministries, Departments and Agencies (MDAs) to ensure prevention, response and mitigation of gender-based violence
- Ensure that the welfare of refugees and asylum seekers is provided through partner programmes such as livelihoods.
- Perform any other duties assigned from time to time.
POST : ASSISTANT IT OFFICER
AGE : 23 – 35 YEARS
DURATION OF EMPLOYMENT : 05 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORTS TO : IT OFFICER
DUTY STATION : ADJUMANI
NUMBER OF POSTS : 01
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicant should be a holder of an honours Degree in Information Technology, Computer hard ware engineering, Computer Science, Information Systems or any equivalent from a recognized University. SQL Programming skills, familiarity with MS SQL, Microsoft SQL Server 2008 R2 and 2012, understanding basic statistical concept and reports, professional studies in computer repairs are an added advantage.
DUTIES
- To provide IT support, to monitor and maintain the computer systems and networks.
- Install and configure computer systems, diagnose hardware and software faults and solve technical and applications problems.
- provide technical support and regarding basic skills to DoR staff under the Desk.
- Prepare and circulate refugee statistics, update refugee population statistics and data clean up; oversee data management operations
- Responsible for the maintenance and repair of IT equipment
- Provide end-user support to all staff under the Desk
- Perform back-up, recovery and system monitoring
- Monitor job outputs, correct errors and ensure accurate delivery of documents
- Analyse and interpret statistical data
- Any other duties assigned
POST : SECRETARY
AGE : 23 – 45 YEARS
DURATION OF EMPLOYMENT : 06 MONTHS (RENEWABLE)
SALARY SCALE : PROJECT SCALE
REPORTS TO : SETTLEMENT COMMANDANT
DUTY STATION : ARUA
NUMBER OF POSTS : 01
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicant should be a holder of an honours Degree in Administration and Secretarial Studies with at least two years working experience.
DUTIES
- Responsible for all secretarial services at the duty station.
- Receive and channel all radio and telephone messages for the station.
- Receive, attend to and guide visitors
- Requisition supplies and generate accountabilities in line with existing policies
- Ensure that all communication equipment is in good working condition
- Custodian of secretarial related properties of the station including ensuring that such properties are in good working order.
- Handle minor administrative problems and inquiries
- Supervise all the support staff of the given station.
- Handle any other duties as assigned from time to time.
POST : OFFICE ASSISTANT
AGE : 20 – 45 YEARS
DURATION OF EMPLOYMENT : 05 MONTHS
SALARY SCALE : PROJECT SCALE
REPORTS : TO THE SECRETARY
DUTY STATION : ARUA
NUMBER OF POSTS : 01
MINIMUM QUALIFICATION AND WORKING EXPERIENCE
Applicants should be Ugandans holding an Ordinary level certificate with a pass in English and Mathematics and at least two years working experience, computer knowledge and basic office practice skills.
DUTIES
- Responsible for preparing and serving tea to staff.
- Ensure that the office, kitchen and other equipment are tidy and clean.
- Ensure that the office compound is clean.
- Ensure that all office equipment’s are well arranged.
- Ensure that office toilets are clean
- Handle any other duty assigned from time to time.
Dunstan Balaba
PERMANENT SECRETARY